Assistant Project Manager (MEP Design)

Position Title:   Assistant Project Manager (MEP Design) Position Location:   Remote - work   virtually from   anywhere in the United States   Job Summary   This is a position seeking someone who is looking to develop a broad understanding of project execution, from start to end.    The   Assistant Project Manager (MEP Design)   is responsible for   supporting all aspects of a project   with a primary focus on the   project   deliverables and team management.    This person will work as part of the project team and interact closely with the owner, designers, contractors, subcontractors, and other trades on projects in commercial and mission critical environments.     The   Assistant Project Manager (MEP Design)   will receive general instructions on routine work, detailed instructions on new   projects   or assignments. May work independently or under immediate supervision. May serve as lead on routine projects of limited scope.     The   Assistant Project Manager (MEP Design)   communicates   and operates   in line with organizational and client goals and values, as well as departmental objectives.   Essential Functions   Assist All Elements of Routine Projects (90%)   Project Coordination   Collaborate with the Project Manager to oversee project schedules, track milestones, and manage   workflow   to ensure   timely   delivery of project phases.   Act as a liaison between internal teams, clients, and contractors to   facilitate   seamless communication and resolve issues promptly.   Maintain project documentation and organize files, ensuring all stakeholders have access to the most current information.   Construction Administration   Manage and distribute RFIs, submittals, transmittals, and other project-related documentation.   Monitor construction progress by   maintaining   logs and tracking contractor inquiries or responses.   Ensure all construction administration tasks are completed in alignment with project specifications and standards.   Revit and Technical Support   Assist with Revit tasks, including creating, editing, and   maintaining   design models and drawings.   Review models for quality and accuracy, ensuring they meet project requirements.   Provide drafting support as needed to   expedite   the preparation of drawing sets for submission.   Meeting and Communication Support   Prepare meeting agendas, take detailed notes, and distribute summaries with clear action items and deadlines.   Follow up with team members on assigned tasks and provide reminders for upcoming deadlines.   Present project updates to internal stakeholders in a clear, concise manner.   Proactive Task Management   Anticipate project needs by   identifying   potential risks, bottlenecks, or inefficiencies and suggesting solutions to keep the project on track.   Regularly review project workflows and recommend process improvements to enhance team efficiency.   Take initiative to address and resolve minor issues independently, escalating more significant concerns to the Project Manager.   Stakeholder Engagement   Build strong relationships with clients, contractors, and vendors to promote collaboration and ensure alignment on project goals.   Respond promptly to inquiries from stakeholders, providing   accurate   and professional communication.   Coordinate deliverables and submissions to meet   client   and regulatory requirements.   Quality Control and Reporting   Perform quality checks on documentation, drawings, and models to ensure consistency and accuracy.   Attend site visits and conduct   review   of existing condition surveys and help with   punchlists   Assist   in preparing status reports and updates for both internal and external stakeholders.   Track lessons learned during projects and document them for future reference.   General Administrative Support   Organize and   maintain   project records, ensuring all information is up to date and accessible.   Assist   with onboarding new team members by providing project-specific training and guidance on workflows.   Support departmental goals by taking on   additional   responsibilities or   participating   in firm-wide initiatives as needed.   Administrative (10%)   Provide   routine   reporting via narrative and photographic documentation   Create / complete project and departmental reports   Technology, Digital Tools & AI-Enabled Efficiency   Leverage AI-enabled and digital tools to enhance efficiency, reduce manual effort, and support consistent, high-quality work output.   Identify   opportunities to improve processes and   demonstrate   a continuous learning mindset, seeking out   new technologies, skills, and methods that elevate individual and team performance.   Adapt to   emerging   technologies and evolving digital workflows, actively supporting the integration and adoption of innovative tools across the organization.   Completion of Assigned Tasks and Deliverables on Time and on Budget   Performs Other Related Duties as Assigned     Position Requirements   (Intermediate level for all the following)   Knowledge of industry trends, project management and construction procedures and best practices   Knowledge of MEP / FA / FP trades and the general requirements for each   Skilled   at producing drawings and visual aids using Revit   Skilled at using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams), along with exceptional organizational skills for file management   Skilled   at using project management software such as Procore   Knowledge of the importance of the Method of Procedure (MOP) Process, work notifications and protection of IT network and other equipment during construction   Skilled in completing assignments accurately and with attention to detail   Ability to work successfully in a remote environment   thru   effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace   Ability to follow company and site safety requirements    Ability to analyze and prepare documents,   reports   and correspondence   Ability to communicate effectively in both oral and written form (technical and non-technical information)    Ability to work successfully as a member of a team and independently with moderate supervision    Ability to work under pressure and meet close deadlines    Ability to effectively plan and delegate the work of others   Organizational skills, with the ability to manage multiple tasks simultaneously     Physical Demands     The following physical demands must be met by the employee to successfully perform the essential functions of this job.  Reasonable   accommodations   may be made to enable individuals with disabilities to perform the essential functions.       While performing the duties of this job, the employee is   Frequently required to remain in a stationary position   Frequently moving through   office,   facility   and other environments   On occasion the employee may move equipment weighing up to 25 pounds      Travel Requirements   Up to   15%, this may include travel to any or all 50 US states    Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees,   meeting   for business development purposes, running errands on behalf of the business, attending industry conferences, etc.   Education / Experience Requirements   B.A. / B.S.   degree in engineering, construction,   or related discipline   PLUS   Minimum three years of related MEP consulting experience   Benefits DLB Associates offers a very competitive benefits package; highlights include Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option) Flex spending accounts (FSA) Dental and vision plans Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26 401k with company match and self-directed brokerage account option PTO including additional paid time off during the last week of the year Company paid life insurance coverage for employees and their eligible dependents Short and long-term disability, AD&D coverage Professional development opportunities, tuition reimbursement and professional licensing assistance Paid parental leave after one year of employment CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is DLB's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location. DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce. Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!​ ​NOTICE TO THIRD PARTY AGENCIES: DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.