Podcast Booking & Outreach Virtual Assistant (High-Level Clients)

About the Company You will be supporting a fast-growing podcast booking agency. The company specializes in helping high-level entrepreneurs, founders, and industry experts grow their authority through strategic podcast placements and content amplification . The agency works with premium clients (doctors, founders, biohackers, wellness experts, and established personal brands) and focuses on top-tier podcast opportunities , not mass or low-quality bookings Role Overview We are looking for a Podcast Booking & Outreach Virtual Assistant responsible for securing high-quality podcast guest appearances through strategic outreach and relationship building. This role is 100% focused on outreach and booking confirmations —no scheduling or client management tasks required. Key Responsibilities Podcast Research & Qualification Identify aligned podcast opportunities based on client niche and target audience Use Listen Notes to evaluate podcast quality Ensure podcasts meet minimum 3% global ranking (or higher depending on client) Outreach & Pitching Conduct outreach primarily via email , with optional use of: LinkedIn Instagram Send personalized, non-templated pitches tailored to each podcast host Maintain a human, authentic tone (not AI-sounding or generic messaging) Follow-Up Process Execute a structured follow-up system: Initial outreach 2 follow-ups (1–2 weeks apart) Max of 3 total touchpoints per podcast Booking Confirmation Handoff Once a podcast host confirms interest: Forward the full email thread to internal team No responsibility for: Scheduling Calendar management Client communication post-booking Scope of Work (Important) Outreach and booking ONLY No calls required No scheduling or account management No client-facing responsibilities after booking   Tools & Platforms Listen Notes (required) Email platforms (Gmail/Outlook) Slack (internal communication) Optional: LinkedIn Instagram Basic research tools   Ideal Candidate Profile Required Skills Strong written English communication Excellent research and analytical skills Ability to personalize outreach messages Detail-oriented and organized Self-starter with strong initiative Preferred (but not required) Experience in: Podcast booking PR outreach Lead generation Existing network or database of podcast contacts Familiarity with: Podcast industry Personal branding / thought leadership space   Key Traits for Success Results-driven and performance-focused Resourceful and proactive Able to maintain quality over quantity Strong understanding of audience alignment Comfortable working in a fast-paced, scaling environment Working Setup Flexible schedule (partial overlap with client’s time zone preferred) Fully remote Communication via Slack Growth Opportunity Long-term role with a rapidly scaling company Opportunity to transition into: Client Success / Account Management roles Continuous hiring as the company grows (200+ active clients, onboarding weekly) Important Client Requirements / Preferences (Summary) Focus on HIGH-QUALITY podcasts only (not mass outreach) Strong emphasis on: Personalization Alignment Brand reputation No templated or spam-style outreach Experience preferred but trainable candidates welcome Ability to start producing results quickly is a plus   Compensation Structure (Important Note) Client’s current model: Performance-based (pay per confirmed booking) Open to discussion: Hourly (via agency structure) Potential performance bonuses for high output If client would agree with the Agency’s structure: May avail - Short-Term Package for 10, 20, 30 hrs for 7 days (trial – paid upfront) Initial set up can scale to On-going support - Min 10 hrs per week