Operations & Admin Assistant

This is a remote position. A fundraising consultancy and training business working with both South African and international clients is looking for a practical, organized Operations & Admin Assistant to help with routine admin, client onboarding, document formatting, and day-to-day financial admin. This is a part-time, flexible independent contracting role, fully remote and requires approximately 10-12 hours per month. This role is ideal for someone comfortable working with digital tools, who can follow processes independently, and enjoys taking everyday task lists off the founder's plate. Responsibilities:  Financial Administration: Create and send client invoices. Upload expenses and capture basic transactions (from Stripe, PayPal, SA & UK bank accounts) into Zoho Books to keep accounting records up to date. Client Onboarding Support: Help onboard new clients: generate contracts using templates on Indy, email clients about required documents, and set up shared Google Drive folders. Content Formatting & Email Scheduling: Copy, format, and schedule written content into Podia for newsletters and course updates. Document Formatting & Admin Support: Format client documents, proposals, and project templates to look clean and professional. Pull action points from call notes/transcripts and update task lists. General Admin & Systems: Keep project boards and folders organized (using Notion and Google Workspace). Requirements Tech Comfort: Confident working in cloud apps and quick to pick up new tools. Familiarity with (or willingness to learn) Zoho Books, Notion, Indie, and Podia. Financial Admin Basics: Experience with invoicing, receipt uploads, and basic bookkeeping admin. Good Eye for Detail: Great formatting skills and clear written communication. Self-Motivated & Proactive: Someone who gets things done, asks the right questions, and works well independently. Reliable Availability: A solid remote setup with consistent weekly capacity. Benefits Fully Remote & Flexible: Work from anywhere with flexible hours around your schedule. Streamlined Workflows: Clear tasks and supportive leadership. Scalable Hours: Potential to take on more hours as new projects launch.