Executive Virtual Assistant (Operations, Research, Outreach & Content Support)

Role Title: Executive Virtual Assistant (Operations, Research, Outreach & Content Support) About the Client   a global advisor, speaker, and strategist who works with Fortune 500 executives, governments, and institutions on: Disability inclusion in policy and leadership Authentic leadership development Global advisory and partnerships “In the Dark” experiential leadership methodology Her work spans over 70+ countries , including engagements with G7, APEC, ASEAN, and major global institutions. She also leads: A consulting/advisory firm   “In the Dark” leadership training methodology Academic teaching at Georgetown University Role Overview We are looking for a highly capable Executive Virtual Assistant to support Sara across multiple operational, strategic, and communication functions. This is a multi-functional hybrid VA role , combining: Executive assistance Research & strategic support Outreach & lead generation Accessibility support Light social media support The ideal candidate is highly proactive, detail-oriented, and able to work with minimal supervision in a fast-paced, high-level advisory environment. Key Responsibilities Executive & Administrative Support Manage inbox and email communications Calendar management and scheduling across time zones (EST preferred) Coordinate meetings and follow-ups with global stakeholders Support daily administrative operations Research & Strategic Support (HIGH PRIORITY) Conduct background research on: Companies Government institutions Potential partners Prepare briefing notes before meetings Summarize insights into structured, easy-to-read formats Support strategic outreach and engagement planning Lead Generation & Outreach Support Support lead tracking and database management Assist with LinkedIn outreach (messages and research) Use tools such as Apollo for cold outreach Help identify new partnership opportunities (public + private sector) Support relationship-building pipelines Accessibility & Content Conversion (CRITICAL) Because the client is blind, accessibility support is essential: Convert PDFs into accessible text formats Extract text from inaccessible materials (images, slides, websites) Translate visual materials into screen-reader-friendly formats Assist in making documents accessible for review and decision-making Social Media Support (LIGHT / STRATEGIC) Assist in managing LinkedIn presence Draft and structure posts based on ideas provided Support storytelling and positioning content Ensure professional tone aligned with global leadership brand CRM & Systems Support Maintain and organize Notion workspace (PRIMARY TOOL) Potential future support for Zoho CRM migration Track leads, meetings, and outreach pipelines Content & Communication Support Draft responses and refine messaging (based on client direction) Support creation of outreach templates Assist in positioning communications for stakeholders Required Skills & Experience Must-Have: Strong English comprehension and writing skills Experience as Executive VA or Research VA Ability to work with sensitive, high-level communications Strong organizational skills and attention to detail Experience with Notion Comfortable with research-heavy work Ability to summarize complex information clearly Nice-to-Have: Experience with LinkedIn outreach or Apollo Familiarity with CRM systems (Zoho preferred but not required) Social media content experience (LinkedIn preferred) Understanding of accessibility tools or screen-reader adaptation Experience supporting executives or consultants Tools Notion (PRIMARY) Gmail / Calendar tools LinkedIn Apollo (cold outreach) Google Workspace Zoom / virtual meeting tools Optional: Zoho CRM (future) Working Setup 10–20 hours per week (ongoing) EST/EDT time zone alignment preferred Long-term engagement (growth opportunity) Ideal Candidate Profile Highly proactive and independent Strong research + analytical mindset Diplomatic, persistent, and professional communicator Comfortable working in high-level executive environment Mission-aligned and interested in social impact / inclusion work Able to anticipate needs rather than wait for instructions